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You want a picture-perfect memory and entertainment that will strike the right note at your reception.
But to capture the images of your wedding that will remain timeless and perfect harmony for the reception, you need to think carefully about what you want a wedding photographer and a band, deejay or other entertainment to add to your celebration.
Several Cape wedding planners have tips on finding a photographer and making the arrangements that will best serve you:
Wedding planner Alison Wildes Liset, owner of Elegant Engagements, Sandwich:
• Start with websites and search “Cape Cod photographers.” A lot of photographers will use the Professional Photographers of Cape Cod (PPOCC) – something like chamber of commerce website, on which they have thumbnail photos and brief descriptions of what they provide. With these, you can refine your search quickly. Once you narrow your options, consult your wedding planner for further advice. (http://www.ppocc.org/)
• You can also use “the knot” Website and within minutes you can find someone who’s used the particular photographer you’re interested in using (also useful for choosing a band or other vendor), and you can chat online with other clients and get firsthand referrals. (http://wedding.theknot.com)
• For bands, consider consulting professional entertainment coordinators like Pat Ryan of Spectrum Music in Woods Hole, Falmouth. (fullspectrummusic.com) or Pam Pryor of Cape Cod Entertainment Agency (www.capecodentertainmentagency.com).
Jaime Burge, owner of SeaMist Event Planning, Orleans
• Most couples prefer to use a deejay for entertainment, though there is a trend toward having background piano or harp music. Deejay Chris Baker has been highly recommended. (http://www.djchrisbaker.com/)
Connie Nye-Clark, owner of The Perfect Plan, Forestdale
• Wedding planners are your best resource for photographers and bands. Photographers vary in price and style and there’s a lot of good ones and a lot to pick from. A lot of research is done online by couples, trying to find the style that they like and then go from there, possibly interviewing two to four of them. I find that a lot of bands are found by word of mouth -- people remember a good band. I find that to be very, very true even for deejays too.
• Couples are definitely using the Internet more and more to find their vendors, including photographers. Bands are more found through word of mouth. People say, “I’m gonna make a mental note of that band and I’m gonna use them at my wedding. I heard them play, and I want them to play at my wedding.”
These are just some elements of a wedding that, although they may seem important, can be real budget busters. And in this stressed economy, couples are likely to want to keep wedding expenses under control. Many elaborate details of the wedding day can be toned down, wedding experts says, without taking away from any of the beauty or charm of the celebrations.
Here’s some advice from some Cape wedding planners about how to save a little money on the big day.
Bill Zammer, Cape Cod Restaurants, Falmouth:
- Rather than provide an open bar for the entire evening, limit the amount and kind of alcohol served to special price-sensible selections, for example, using wine instead of champagne.
- Limit the number of photos you order. Sometimes couples don’t actually want the full range of thousands of pictures that many photographers can offer. Plan ahead on this service; the advance discussion can save you some expense.
- Weigh the hiring of a band versus deejays. Deejays are usually less expensive than bands.
- Outdoor weddings with caterers cost more than indoor locations. Whether you are dealing with the wedding or the reception, scheduling it indoors will save extra charges for a tent, chairs, heaters and other items.
- Exotic or elaborate floral centerpieces tend to be expensive. Instead, you can use perfectly attractive little potted plants with foil or other innovative centerpieces that you can buy at discount stores.
- When deciding whether to hire a limousine or a trolley, consider that it can be more economical to use a trolley that handles 20 people. If transporting guests between the locations of the wedding and the reception, this expense can be a significant consideration.
- Off-season weddings can save not only money, but time and energy as well. Discounts are available in the late fall and winter months, and off-season it will be easier and more convenient for your guests to travel on the Cape and find reasonably priced places to stay.
- Saturday night weddings may be the tradition for a wedding ceremony, but it can be less expensive to get married on Saturday afternoon or Friday night. You can save a lot of money on the band, deejay and photographer – and you might find a greater selection of services – because Saturday nights are likely to be booked first.
- Consider hiring a piano player for a limited period of time at the reception. During the cocktail hour, people often are seeing each other again for the first time during the weekend and they aren’t necessarily paying attention to the entertainment. They are more likely to be networking and greeting each other.
- Keep the wedding cake simple. Fancy wedding cakes are much more expensive than one you might consider nice enough. It’s the decorating that raises the cost and makes the cake expensive.
- Ice sculptures are a thing of the past. In these times, they can be a way to watch your money melt away. Spend your dollars on things that will create lasting memories.
- Expand your horizons when it comes to outfitting the wedding party. A lot of weddings now feature groomsmen wearing sharp blazers with khaki pants, versus renting tuxedoes. Nicely tailored blazers can be used again, and they look good.
- Make the best use of your five-to-six-hour time frame for the reception. Brides can arrange for the wedding pictures beforehand, even prior to the wedding – and enjoy the added benefit of extra time to enjoy the day.
- Ninety-nine percent of the time, wedding coordinators are a luxury rather than a necessity. Most hotels and restaurants that cater to wedding parties can help couples with all the planning that they need to do. Staff can help you choose the ceremony sites, church, transportation, florists, photographers and other vendors.
Tasha Bracken, The Simple Details, Newton, a wedding planner:
- Take time to really think about what is important to you as a couple. Getting creative – or going for something simple – when it comes to transportation can be a way to save a lot of money. But if your heart is set on a limousine, it might be worth the expense. It depends on what is important to the individual bride and groom.
- Welcome bags can be an added, unnecessary expense. People put a lot of money into a bottle of wine, a nice bottle opener, some nice chocolates and things related to the Cape, but they can opt for something simpler that guests will really enjoy.
Steve Calemmo, Cape Cod Museum of Art, Dennis:
- In Massachusetts, couples do not need a justice of the peace or minister to marry. By applying to the state and going through a simple process, an individual can obtain a one-day license to legally perform a wedding ceremony.
- For catering, use stock linens in basic white. Choose flowers that are in season on the Cape. Most vendors ideally should come from the Cape.
- Get liquor on consignment. Basically, you pay for what is used.
- Instead of a limo service, consider renting a brand new Cadillac and arrange for someone to drive it. You can even rent a school bus for less money than it costs to get fancier transportation, such as a horse-drawn carriage.
- To keep the cost down for rehearsal dinners, just invite whoever is in the wedding party and immediate family. Cut back on number of people who attend the rehearsal dinner, because additional guests can run up the bill significantly.
As a Cape Cod resident, I know how crazy the Cape can get in the peak season. It’s difficult to get reservations at popular restaurants, favorite shops are should-to-shoulder with shoppers, and family members have to stay with you for their last minute get-a-way because the Cape hotels and inns book years in advance. However, I had no idea how crazy the Cape Cod wedding world would be. Currently, my fiancée and I are still over a year out from our wedding date. However, we pretty much have all of our vendors secured. Why? Because on Cape Cod you have to.
When we started to think about the different elements for our wedding, we thought the Cape was our oyster. We were over 1 ½ years away from our desired date. We had plenty of time and could be selective (or so we thought). We knew Cape Cod was a popular location for weddings but we had no idea how far out people book the vendors to make sure they get exactly what they want. We contacted several venues, bands, photographers, etc. They all said the same thing – better book soon. We heeded their advice and secured the venue, the church, the band and the photographer. We were lucky – all were our first choices. But even as we were in the process of securing these, other couples were contacting them inquiring about our date.
If I could offer any advice to couples trying to have a Cape Cod wedding it would be the following:
1) Secure venues, vendors, churches, etc early! They fill up so much faster than you think.
2) Ask if they will hold a date for you while you consider your options. A lot of places will hold dates for at least a couple of weeks. Typically if someone contacts them about your date, the vendor will contact you to let you know that they have someone else interested.
3) If a Saturday wedding is not a most for you, try Friday! There tends to be more availability for Friday nights.
Choosing the
perfect wedding dress can seem like a daunting task, but according to Charlene
Colon, owner of Sposabella Bridal in Hyannis,
about 90 percent of brides actually end up buying one of their first three
choices. Unfortunately a lot of brides don’t believe that can possibly be true,
and many end up trying on dress after dress which really just leads to
confusion.
“For most brides
it’s very overwhelming, but it’s only as overwhelming as you make it – because
you want it to be fun,” Colon
says, advising, “You should take one or two friends with you. Don’t take six
people because the opinions start flying and then the poor bride can’t even
make her own decision.”
Colon says current styles tend
to be a little more simple, lightweight and elegant. “It’s definitely more
about the fabric right now. They’re looking for silk,” she says.
When it comes to
design, sheath styles that are a slightly more fitted are popular, and the
traditional A-line always sells because it looks good on every body type. There
are also side-sweep gowns that gather the fabric at one side, or sometimes both
sides, which hide a multitude of body flaws.
Sposabella Bridal
sees a lot of dresses with little cap sleeves that create a very pretty
portrait neckline. For color, very few brides choose traditional white. Instead they opt for
ivories and champagnes. “Ivory is very flattering to pretty much all of the
skin tones. There are not really a lot of people who can wear white,” Colon explains.
Maria-Alice
Pereira, co-owner of Chantilly’s Bridal in Hyannis, says she’s noticed that straight
lines are in and pouf is out. “They seem to be going for lace and they like
silks,” she says.
Another very popular
style is to add a little color with a sash or a band. Claret is the No. 1 color
Chantilly’s has done, especially in December
and July. One best-selling dress has a claret band in the front with peeks of
color in the folds in the back of the dress. “There’s a lot of beach weddings and they don’t want to go too, too formal,” Pereira says. “They like
elegance, but not necessarily with all the heavy beading and all that. Simple
elegance.”
For beach weddings
many brides are choosing strapless gowns, and some are opting for shorter
dresses and trains that won’t drag in the sand.
Even though the
styles are simpler these days, veils have made a big comeback, according to Colon. “We’re doing more
with a simple one layer because a lot of girls don’t like to wear them all day,
so this way they can pop them right out,” she says. “Some girls are still going
with cathedral, which is the full-length veil, but not as much as the shorter
veil. A couple of girls are asking for the bird cage, which is an open-weave
veil that just kind of covers the eyes and the nose.”
The rest of the bridal party
Both Colon and Pereira
say the old promise that you can actually rewear a bridesmaid gown is finally
true. A lot of the styles are tea length and are more simple than the bows and
beads of years past, and fabrics are lighter, like silk dupioni or taffeta. “These are more of a cocktail-style dress,” Colon says. “Some of your more formal
weddings are doing the gownsm but the fabrics are becoming a lot softer and
more flowy, so it’s not the standard bridesmaid dress.”
Trendy colors at Chantilly’s Bridal are burnt orange, brown and claret.
“The color depends on the season,” Pereira
says. “We try to tell them that season doesn’t matter, but they still try to go
that route. In summer they choose lighter colors.”
At Sposabella
Bridal, Colon
has seen a lot of chocolate paired with either blue or pink. Blue remains
a perennial favorite, especially in late summer when brides are trying to match
hydrangeas.
Attire for flower
girls depends on the child’s age. “If they’re young, they still kind of mimic
the bride, kind of like a mini me, very close in style,” Colon says. “If the flower girl is a little
bit older, say 7 or 8, then they tend to mimic the bridesmaid, matching colors
back to the bridesmaids.”
Girls who are 11
or 12 are considered junior bridesmaids, and to accommodate them companies are
now creating bridesmaids’ styles in junior sizes.
Mothers’ dresses
are a bit more fashionable than they used to be. Colon says these should be chosen after the
bridesmaids’ gowns so they can complement the color scheme and flow with the
bridal party.
Let’s not
forget the grooms
Even though the
men wear the tuxes, the brides call the shots as far as color and style in most
weddings, according to Henry Colleran, owner of Watson’s Men’s Store in Orleans. “However,
I have actually found some of the colors guys don’t want to really go with
(are) a tangerine or a hot pink,” he says. “They would rather go with a silver
or a black that will coordinate with the color.” Tuxedos remain popular and black is still the No. 1 color choice. The
traditional notched lapel has been a mainstay for years, but Colleran has seen
a little interest in the peak lapel.
“A peak lapel is
one that goes up to a point, as opposed to a notch, which is a traditional
lapel,” he says. “I’ve been watching some of the more traditional award
ceremonies and the peak lapel has been making a pretty good presence. I don’t
know if it will creep into New England, but
looks like it is making a little bit of a push.”
In large wedding
parties, the groom should be differentiated in some way from the rest of his
attendants. For example, if everyone wears a black vest and tie, the groom
wears a silver vest and tie, or vice versa.
One important tip
for the photographs: Unless the bride is wearing white (and not many do), the
guys should wear ivory shirts if they aren’t going with a color. “If the bride
chooses an off-white gown, and you take a picture and the guys have these white
shirts on, sometimes the shirts pop white and all of a sudden the bride’s gown
looks not quite as crisp,” Colleran says.
For garden or
beach weddings, menswear tends to be a lot less formal. Colleran says they do a
lot of what he calls “Cape Cod Wedding,” which pairs a navy blazer with khaki
pants.
“A
lot of people don’t want to have it quite as formal. And that’s a nice contrast
to the tuxedos. But tuxedos are still very, very important and very popular.”
Photographer Questions: How would you describe your style? This is an important question to ask, because if you want very traditional photographs, lot's of posed family groups, and expect the traditional "list" of photographs (ring shots, limo shots, etc.) you don't want to hire someone who describes themself as a photojournalistic purist, no posed imaging at all. Most photographers will be a combination of styles, able to take gorgeous posed or directed images and still capture all of the fun and spontaniety of the day. Make sure that the photographer's style is what you're looking for, don't expect them to shoot differently on your wedding day.
Can we have input into the photographs that will be taken? You don't want to have your heart set on a certain image, and because you never expressed your desire for it, not have it included in your wedding photos. Make sure that you will be able to communicate your needs, wishes, desires before the wedding day. Your photographer should know what family groupings you'd like, whether you want your wedding party images very formal, or if you're all going to run in the water... where you'd like to have your photos taken... that you and your college friends have an informal photo taken at every event... They should also know the images you have your heart set on, those that are important to you. Don't expect the photographer to know that the handkerchief you tucked around your flowers was carried by your mother, and her mother, on their wedding days... Every wedding is different, and although you love the photographer's personality and their sample albums and images, they still should care about what you want in your wedding photographs.
Catering: The Casual Gourmet What should I look for in a caterer? There are all different kinds of caterers and you should look for one that will best fit your needs. Some caterers simply provide the food while others offer full-service event planning and coordinating. Make sure the caterer you hire clearly outlines the services they provide and what you will need to do on your own.
Regardless of what kind of services you will need for your wedding, you will want to make sure your caterer has the appropriate licenses, permits, insurance and worker's compensation. If the catering company will be serving or providing alcohol at your event, they should have liquor liability insurance. Contact local ordinance boards or check with the Better Business Bureau if you are concerned.
A caterer should welcome your questions about where the food comes from and how it is prepared and transported. They should be more than happy to let you tour their kitchen or sample their food. Use your senses here -- how does the kitchen look and smell? Does the food taste fresh?
A reputable caterer will also provide a list of references from past events. Don't hesitate to contact these former clients.
I am interested in renting a waterfront home for my wedding. How do I do that? There are many private residences on Cape Cod that are available to rent for your wedding. Off-premise catering companies often maintain a list of these kinds of facilities, or you could also try contacting local real estate companies who manage rental properties.
Can I provide my own alcohol? At most non-traditional wedding venues, such as a private home or a museum, it is possible to provide your own alcohol. Your caterer should be able to provide you a list of recommended brands and quantities. If a wedding venue has a liquor license -- this includes most hotels, restaurants, country clubs and banquet facilities -- you will most likely not be able to provide your own alcohol, but they should be able to accommodate your requests for specific brands or special wines. If you do provide your own alcohol, make sure whoever is serving it (the caterer or a bartending service) is trained in safe beverage service and has complete liquor liability insurance. If I use a non-traditional site, who will take charge of my wedding? Choosing to have your wedding at a non-traditional site, like a park or museum, provides a chance to have a unique and personalized event, but it can seem daunting. It's possible you'll need tents and tables, china and linens -- even salt & pepper shakers! One option is to hire a wedding planner to help you pull a lot of the details together. Alternately, you can opt to hire a full-service caterer, who will be able to provide you with not only the food and service, but with equipment rentals, event planning, vendor referrals, site logistics, design and set-up supervision. Some caterers even provide a wedding coordinator who will be on-site the day of the event making sure the flowers have been delivered, the band is cued, and the bride and groom cut the cake.
What is the Cape’s high season for weddings and how fast can they book? Cape Cod is busy with weddings Mid-April through the Christmas season. Most Cape weddings fall between June and August due to the beautiful summer season. Events stay strong through the fall, with September, October and early November being crisp months for a beautiful wedding. The possibility of snowfall in late November and December make it a beautiful time for a holiday wedding. Weddings can book years in advance. Check with the resort to see their availability. Some resorts may be closed in the off-season, so be sure to check the dates before you set your heart on a location.
What is required to hold a function space for my wedding? Most resorts will have a fee for the function space. Typically the deposit to hold the space would be the room rental fee. With a signed contract, this deposit would secure the space for the future date. It is not necessary to make final decisions on menus at this time, unless you just booked your wedding for 2 months from the date you signed the contract. Food and beverage options can be decided 2-3 months out from the event.
Will I need a wedding planner, or will the resort’s Catering Manager take care of everything? This depends on how intricate your wedding is going to be. Most Catering Managers only deal with scheduling their property and making sure that the food and beverage is top notch. Catering Managers may have some excellent recommendations, but typically they will not help in booking the band or the photographer. They may, however, be able to rent your tent or linens for you. Wedding Planners are more apt to know the ins and outs of the whole wedding industry. They would be able to sit down with you and go over all of your specific details, such as your linen rentals and your party favors. If you are looking to have a grand event, it is great to have the Catering Manager from the resort as well as a Wedding Planner so that all of your intricate details are covered.
Most resorts have package pricing. If I am on a budget, can I work with the resort to meet my budget needs? Typically package pricing is for the benefit of the Bride and Groom. Most wedding packages include all of the food and beverage for the evening. If you are looking to have a smaller wedding you can talk to the resort’s Catering Manager about other options. You can save money by eliminating the open bar, or cutting it back by 2 hours, and having a cash bar. Ask about off-season rates. If a resort is open year-round they most likely have lower rates for off-season events. Also, ask about other food options, such as a clam bake, if you are looking to have a casual event. Most Catering Managers are willing to work with you to accommodate your budget. Do not be afraid to ask!
